BSNL Leave Quota Updation in SAP

Manual leave (EL, HPL, CL, RH) Quota updation process in SAP for BSNL Employees.



Normally leave updation run once or twice in a year depending on the type of leave.

1. EL and HPL update twice in a year i.e. on 1st Jan and 1st July
2. CL and RH update once in a year i.e on 1st Jan.

Precedure:


1) Run T-code: zhr_quota_update

2) PERIOD:  Enter the date as per type of leave that is to be updated.  For EL and HPL date should be 01.01.YYYY to 30.06.YYYY or 01.07.YYYY to 31.12.YYYY. And for CL and HR it should be 01.01.YYYY to 31.12.YYYY.

3) SELECTION:  Enter the "Personal Number", "Personal Area", "Personal Subarea" and "Time Recording Administrator". For bulk Leave updation ( for all the employee under an SSA), "Personal Number" should be kept blank.


5) QUOTAS TO BE GENERATED:  Select type of leave to be updated.

6) OUTPUT OPTION: Select "Display only new quota records".

7) It is advisable for "Test Run" before "Direct" updation. "Test Run" won't update the leave quota. To update the leave quota select "Direct" and execute.

8) Now run the T-code "zhr_quota_status" to check if there is any other pending quota update.

9) Run T-code "zhr_leave_net" to see the total leave credit.


 * In case of EL and HPL, Quota updation will fail if there is any leave pending for approval or sanction by controlling officer. So before quota updation, asked the employee to pursue for either approval/sanction or cancel the pending leave request else we can directly delete the pending leave by running T-code "zhr_delete_leave". After quota updation, please do not forget to add the deleted leave again. T-code for leave addition is "zhr_leave_upd"

* Please do not update the leave quota directly by running T-code "pa30" with infotyp 2006. This can be used only in case of first time quota update or correction in quota.



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